NCheck Bio Attendance Integration Manual total work hour report can be exported in order to import in other applications such as payroll related software. This guide explains importing total work hour report in following payroll systems.
Import total work hour report in Tally ERP system¶
Tally ERP uses Attendance Voucher to record employee’s attendance data, based on Attendance/Production types (i.e., present or absent days, overtime hours and so on).
An Attendance Voucher allows you to record the attendance/ production units for employees. Tally ERP gives you the flexibility to enter the attendance records through a single attendance voucher for a payroll period, or through multiple attendance vouchers as and when required within a payroll period. You also have the option of recording one attendance/ production voucher per employee per day or collectively for a month or any other variation thereof for all the employees. NCheck Bio Attendance Integration Manual can export employee’s attendance records in daily, weekly or monthly using Total work hour report. A Total Work Hours Report data can be imported to tally as a single Attendance Voucher. If the attendance data is imported in daily basic, it will create multiple attendance vouchers for a given pay period. If Attendance data is imported weekly, monthly or user selected period, it will create a single attendance voucher for a given pay period. NCheck Bio Attendance Integration Manual can export Total Work Hours report into an Excel file. Tally provides a TDL extension for Importing Payroll Data which includes a User Manual. Total Work Hours exported to excel from NCheck Bio Attendance Integration Manual can be imported to Tally Payroll Vouchers using this Payroll Data Import TDL extension from Excel files. Please use following procedure to export attendance data to Tally ERP system.
Make sure that Tally System attendance/Production Payroll units are defined in hours
Total work hour report can be generated as follows
Select the total work hour report from reports
Select sum by daily, weekly, or monthly
Select the required date range and refresh the report
Select Show time in Hours to show time in decimals in exported csv file. Select refresh button
Select Reload button to reload the report
You can see the total work hour report as follows
Hide all the columns from the total work hour report except First name and Work hour columns. To hide the columns, use the table option menu as follows
Rename column First Name as Employee Name and Work hours as Attendance Value. Use column options menu to rename the columns as follows (Optional)
Select Export button and choose the CSV report option to export report in CSV format.
Open the report. Make sure that all employees are exported in the csv file
Add new Attendance/Production Type column after Employee Name column. Assign Attendance/Production Type name defined in the Tally System.
Import Payroll data as mentioned in user manual – import payroll data
Import total work hour report in Quickbooks¶
QuickBooks desktop allows to import timesheet data as IIF (Intuit Interchange Format) files. IIF format is a text-based tab-delimited format very similar to .tsv file format. This guide describes how you can migrate NCheck Bio Attendance Integration Manual total work hour report (Daily) data in IIF format. To create such IIF file, user need to perform these main steps.
Import work hour data (Daily) from NCheck Bio Attendance Integration Manual as a CSV file¶
Login to NCheck Bio Attendance Integration Manual and go to reports tab
Export Total work hour report as follows
Hide all the columns except First Name, Last Name, To and Work hours columns. To hide the columns, use the table option menu as follows
Rename column name To as DATE and Workhour as DURATION. Use column option menu to rename column names as follows.
Select Export button and select CSV to import report in CSV format
Manipulate work hour report to format data and remove unnecessary data¶
Open the csv file using a spreadsheet software, such as Microsoft Excel. Refer following guide to manipulate work hour report in Microsoft Excel.
Download sample IIF file¶
You can download the sample .IIF file here. You can re-name the file as you wish. Open it using a spreadsheet software like Microsoft Excel.
Update correct header information using Timer list IIF file¶
Timer List IIF file can be exported from QuickBooks using File>Utilities>Export>Timer Lists as follows
Exported Timer List IIF file header will have the Company details as follows.
Copy the first 4 lines highlighted in yellow color. Replace the 1st 4 rows of the sample file with this content. Now sample file will look like as follows.
Merge manipulated report data¶
Follow these steps to merge work hour data we just modified to this IIF file.
First column value should be TIMEACT
For DATE column, merge the contents from the work hour report you just modified
The name of the customer (or job). If you’re entering the name of a job, enter the customer’s name followed by a colon followed by the name of the job. Both the customer and the job names must also be on your Customers & Jobs list (CUST).
merge the contents from the work hour report you just modified.
The name of the service item. The service item must also be on your Item list (INVITEM).
Payroll Item for Paychecks.
Merge the contents from work hour report you just modified.
The QuickBooks class assigned to the activity (classes give you a way to group activities in meaningful ways in time reports). The Class must also be on your Class list (CLASS).
Description/Note for each time entry. You may enter up to 1000 characters.
Indicates the billing status. Enter one of these values mentioned below
0: not billable
1: Not billed
Import to QuickBooks¶
Now your worksheet IIF is ready to import in to QuickBooks. Follow below steps to import the worksheet to QuickBooks
Go to File>Utilities>Import>Timer Activities to import the worksheet IIF file. Once data is imported, a Timer Import Data report will be shown the data which was extracted.
A confirmation dialogue will be shown as below. Click OK to select the IIF file we just created
Done! Now tour timer data will be imported to QuickBooks