Healthcare time and attendance software for hospitals and clinics.
Care teams verified, hands-free.
Touchless face check-in for clinical and agency staff on every ward and shift, with visitor management for the front desk.
30-day free trial on paid plans · NIST-ranked algorithms
A biometric attendance system for healthcare, around the clock.
Rosters that never stop
Rotating shifts, nights and weekend cover are set in the work schedule, and a night shift that crosses midnight counts as one shift. From Standard, reports also compare the breaks staff were due with the breaks they took.
Bank and agency staff verified
Locums and agency nurses are enrolled with a photo on their first shift, so every bank or agency shift is recorded against the person who actually turned up.
Ready for a fire roll call
With visitor management, one who's-on-site view lists the staff and visitors in the building, which is the list you need when a ward has to be evacuated.
Audit-ready records
Every check-in is tied to a verified person, and a full audit trail sits behind the records for compliance reviews.
Related problems we solve: Touchless check-in, no queue → · Only invited visitors get in → · Keep the data on your own servers →/p>
Contactless check-in for wards and theatres.
Infection control teams would rather remove shared fingerprint pads and keypads, and masks and gowns rule out some methods altogether. With NCheck, each area of a hospital can use the contactless method that suits it, all on one account.
| Area | Method that fits |
|---|---|
| Ward entrances | Face check-in on a tablet running the NCheck Admin app (€95 one-off per device). Staff keep their masks on, and on Standard and Premium, liveness detection stops a photo being used. |
| Theatres and isolation rooms | Face, or iris on Premium, so gloved and gowned staff check in without touching anything. |
| Pharmacy and medicine stores | Access control on Standard or Premium opens the door only for staff cleared to enter, and every entry is recorded. |
| Community and home care | Staff use the free Attend app on their own phone, which records GPS with each check-in. |
At the 07:00 handover on ICU, the night team checks out at the ward tablet with masks still on, the day team checks in at the same station, and the ward manager sees the whole handover in one report.
What your data protection officer will ask.
Under GDPR, staff biometrics are special-category data, and in a hospital the information governance team usually signs off before anything goes live. These are the answers they'll want.
| Their question | NCheck's answer |
|---|---|
| Where is the biometric data stored? | On your own servers with NCheck On-Premises, or in NCheck Cloud. |
| Are photos of staff kept? | Yes, as proof of each check-in, and they can be deleted automatically after a period you set. Matching uses encrypted, non-reversible templates. |
| What about staff who decline? | Staff who decline biometrics can check in manually, or by RFID card or barcode on Standard and Premium. |
| When is the data deleted? | Retention limits and deletion tools remove leavers' data on your schedule, with an audit trail. |
Several regulators, including those in Spain, France and the Netherlands, consider workplace biometrics disproportionate in many cases even with consent, so assess it country by country. Our GDPR guide covers the DPIA and includes free consent-form and retention-policy templates. This is general guidance, not legal advice.
Guests on the same verified ledger.
Patients' visitors and reps can book ahead online and check in with a QR pass or biometrics, chosen per site. Visitor check-ins cost from €0.03 each on paid plans.
“Face recognition works well with a normal camera too. Convenient, cost-effective and highly accurate — face, fingerprint and iris.”
Simple pricing, per employee.
Free for up to 5 employees. Paid plans are billed per employee, per month — yearly billing saves 20%.
Free
Forever, up to 5 employees. Face check-in, GPS, timesheets & reports.
Standard
+ Fingerprint, unlimited employees, RFID & barcode, access control, on-premises option.
Premium
+ Iris, visitor queue & visit notes, custom feature extensions.
Most clinics start on Standard, which adds liveness detection and the on-premises option. Iris and the visitor queue need Premium.
Healthcare time and attendance questions.
What is healthcare time and attendance software?
It records when clinical and support staff start and finish each shift and turns those records into hours for payroll. A biometric system also confirms that each check-in belongs to the right person, which matters on wards with rotating shifts and agency cover.
Does face check-in work with surgical masks?
Yes. NCheck's face recognition is tuned to work with masks on, so staff check in without removing them. If your policy calls for it, mask detection on Standard and Premium can also flag anyone arriving without one.
Can staff who work across several clinics use one account?
Yes. Each clinic has its own station on the same account, so staff check in wherever they're working that day, and managers see every clinic from one control panel.
Does NCheck hold any patient records?
No. NCheck records staff attendance and visitor check-ins only, so it sits outside your clinical systems.
Bring verified attendance
to your healthcare team.
Free for up to 5 employees. 30-day free trial on every paid plan. Our compliance guides by region cover consent and data rules for biometric attendance.