Your front desk,
running itself.
Appointments and electronic passes — on the same verified ledger as your staff. Face, fingerprint, iris, barcode or QR check-in.
30-day free trial on paid plans · NIST-ranked algorithms
Visitor management features.
A visitor authentication and management system keeps a record of everyone who comes onto your premises and confirms each visitor is who they say they are. NCheck does that with biometrics, so the person at the front desk or visitor at an apartment is matched to the person who was invited, and every visit sits on the same log as your staff attendance.
Biometric or electronic pass
Face, fingerprint or iris, or a QR, barcode or RFID pass, chosen per site.
Online pre-appointments
Visitors book ahead and receive an electronic pass by email, so queues at the desk stay short.
Visit notes
Customizable visit notes with forms and attachments. On Premium.
Queue & analytics
Visitor queue management and real-time visitor analytics on the Premium plan.
Per-visit pricing
€0.03 per check-in on Standard and €0.05 on Premium, with no extra modules to buy.
How visitor check-in works with NCheck.
Before the visit
Visitors book an appointment online and receive an electronic pass by email, so their details are already in the system when they arrive.
At the front desk
The visitor checks in at a shared station, usually a tablet or PC at reception, using biometric recognition or by scanning their pass. Pre-booked visitors are matched in seconds and walk-ins register on the spot. On Standard and Premium, liveness detection runs on biometric check-ins, so a photo held up to the camera won't get through.
Host and visit details
On Premium, the visitor queue shows reception who is waiting and who they've come to see. Premium also adds visit notes that use forms and attachments to record what each visit was for.
The record
Every check-in and check-out lands in one log alongside staff attendance, so reception can see who is on site right now and the visit history is there when an audit needs it.
Where NCheck visitor management is used.
Offices and reception desks
The front desk works from the day's bookings, and the paper sign-in book can go. Paired with access control, a verified check-in can open the door to the right floor and keep visitors out of areas they aren't booked into. There's more on how a visitor management system can work as a virtual receptionist on the blog.
Construction sites
Inspectors and subcontractors can register at the same gate station workers use to clock in, so visitor management and site attendance end up in one log. The construction page shows how that works on site, and there's more on visitor management and biometrics on construction sites on the blog.
Schools
Parents and contractors check in at reception, and staff can see who is in the building during the school day. The education page covers visitor management systems for schools in more detail.
Apartments and gated communities
A station at the gate handles residents' expected guests and service staff, and the entry log shows who came in and when.
Cloud or on-premises visitor management.
NCheck's biometric visitor management system runs in the cloud or on your own server with NCheck On-Premises, so visitor records and biometric templates can stay inside your network where data rules require it. Templates are encrypted, event photos can be deleted automatically after a period you set, and the cloud quick start guide walks through setup.
“We are using this software across different locations and it just works. A great fit for small and medium-size organisations.”
Simple pricing, per employee.
Free for up to 5 employees. Paid plans are billed per employee, per month, and yearly billing saves 20%.
Free
Forever, up to 5 employees. Face check-in, GPS, timesheets & reports.
Standard
+ Fingerprint, unlimited employees, RFID & barcode, access control, on-premises option.
Premium
+ Iris, visitor queue & visit notes, custom feature extensions.
Frequently asked questions.
What is a visitor authentication and management system?
It's software, sometimes called a visitor identification system, that keeps a record of everyone who visits your premises and confirms each visitor's identity on arrival. With a paper sign-in book, anyone can write any name. An authentication system checks the visitor against a biometric template or an issued pass, and our post on the key components of a visitor management system goes into more detail.
Do visitors have to give their biometrics?
No. Biometric check-in is an option set per site, and visitors can use a QR or barcode pass instead, with pre-booked visitors receiving theirs by email. Where biometrics are used, NCheck stores an encrypted template and never a photo.
Can visitor check-in open doors and gates?
Yes. With access control, available on Standard and above, a verified check-in can open a door or gate, and every granted or denied entry is logged.
How is visitor management priced?
Each visitor check-in is charged on top of a Standard or Premium plan, with no extra modules to buy, in the cloud or on-premises. Current rates are on the pricing page.
Verified identity,
running by tomorrow.
Free for up to 5 employees. 30-day free trial on every paid plan.