Visitor management system for
apartments and gated communities.
A visitor management system for apartments checks that each person coming through the gate is expected and keeps a log the management office can search later. NCheck does this at a station by the gate, using face recognition or an electronic pass, so the person walking in is the person who was booked.
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One gate station for everyone who comes in.
Residents can use the same gates through access control, so one system covers the whole entrance and every entry ends up in the same log.
Expected guests and regular service providers
A QR, barcode or RFID pass is scanned at the gate station, and the log shows who they visited and when they came and went.
Walk-in visitors
They register at the station on arrival, with a face check if you switch it on, and their record is created on the spot.
Delivery drivers
Drivers register as walk-ins, access control limits where they can go, and each visit is timed in the log.
Building staff
Enrolled once, then face check-in at every shift, so their entries and hours sit on the same log.
Vehicles
NCheck Surveillance reads the number plate at the barrier and logs the entry against the person.
How gate check-in works with NCheck.
Before the visit
Expected guests can be booked in advance and receive an electronic pass by email, so their details are waiting at the gate.
At the gate
A guard or the visitor uses a shared tablet or PC running the NCheck Admin app. Pre-booked guests scan their pass or check in by face, and walk-ins register on the spot. On Standard and Premium, liveness detection rejects photos and screens held up to the camera.
The host and the queue
On Premium, the host can be notified when their guest checks in, and the visitor queue shows the gate who is waiting. Visit notes record what a contractor or service visit was for.
The log
Every check-in and check-out lands in one log, so the management office can see who was on site at any time it needs to check.
Gates, barriers and more than one entrance.
With access control, available on Standard and above, a verified check-in can open a gate or turnstile, and every granted or refused entry is logged. For cars, NCheck Surveillance reads number plates from your IP cameras and opens the barrier for registered vehicles, using licence-plate recognition.
Resident and visitor privacy.
Visitors don't have to give biometrics, because a pass works the same way at the gate. Where face check-in is used, NCheck stores an encrypted template and never a photo, and NCheck On-Premises keeps the entry log on the community's own server. Our compliance pages explain what residents and staff need to be told under India's DPDP Act and the GDPR.
NCheck covers the gate itself, from identity checks to the entry log. Housing societies that also need maintenance billing or noticeboards usually run it alongside a society-management app, and the full feature list is on the NCheck visitor management page.
What visitor management costs.
Visitor management runs on a Standard or Premium plan and is charged per check-in. A gate handling 200 visitor check-ins a day, about 6,000 a month, comes to roughly €180 a month on Standard or €300 on Premium for check-ins alone. Building staff are billed per employee on top, and licence-plate recognition is quoted per site.
Standard
Pre-appointments, electronic passes, check-in and check-out, with access control on the same plan.
Premium
+ Visitor queue, visit notes and notifications.
Gate stations
An Admin app licence for each shared tablet or PC at the gate.
Frequently asked questions.
Does it work for apartment buildings and gated communities?
It does. A station at each gate checks in expected guests, walk-ins and building staff, and access control can open the gate once someone is verified. The log shows who came in and when for any date the management office needs.
Do residents or visitors have to give their biometrics?
Visitors can use a pass instead, and face check-in is an option you switch on per site. Where it is used, NCheck stores an encrypted template and never a photo.
How are delivery drivers handled?
Drivers register at the gate station as walk-ins, and access control can limit where they go once inside. Every visit is timed in the log, though NCheck records the visit and not the parcel.
Can one system cover several gates?
Each gate gets its own station, a tablet or PC running the Admin app, and every station writes to the same log. Pedestrian gates open through access control, and vehicle barriers through licence-plate recognition.
See it at
your gate.
Tell us how many gates and daily visitors you have, and we'll show you how it would work.