Managing a Hybrid Workforce with Attendance Systems
A team actively engages with remote colleagues via a large screen, illustrating the modern hybrid work model where technology bridges the gap between in-office and remote team members
As the world has been experiencing an increase in digital innovations, remote work has been taking up a bigger part of different workplaces. In a recent study by McKinsey, it was revealed that 87 percent of American respondents would take the opportunity to work flexibly if they were given the chance.
While being engulfed in a global pandemic, employers had to come up with practical solutions and take effective measures to diminish the number of stalled tasks. To keep the workforce running smoothly, the remote scenario had to be employed.
When restrictions loosened, employees wanted to maintain such freedom, thus many workplaces had come up with a solution that would be beneficial for both of the parties – the hybrid remote scenario.
What is hybrid remote work? To put it simply, it’s a combined schedule of working from home and the office. The proportion of remote/ in-office days can be predetermined in the working contract or negotiated between the parties during the employment process.
Nevertheless, tracking employee productivity and attendance can become a burden. Traditional sign-in methods like punch cards prove ineffective in such cases. Thus, modern solutions have to be adapted to fit the requirements of both remote and on-site employees. This is why attendance management systems are seen as a valuable management solution. They cater to remote and on-site workplace members and can greatly improve attendance management and payroll.
Employing an Attendance Management System
Attendance management systems don’t revolve around investigating your team’s every minute. They help build trust and transparency. These systems provide a clear picture of employee availability, both remote and on-site, ensuring everyone’s on the same page.
Nevertheless, important meetings might require remote and in-person participation and activity. This could be beneficial when visual aids are needed to convey the essence of the meeting or presentation, or a conference hall has to be prepared in advance. Knowing how many remote and in-office people will participate can simplify the preparation process.
For remote employees, attendance management systems can track their check-in and check-out. With the help of a mobile application, the employees can easily confirm that they’re ready for work. The system also allows the employees to follow their total number of working hours, and additional details for a smoother remote working experience.
Workforce management tools with integrated time-tracking features can also simplify the burden for both the management and the HR staff and help understand the amount of time needed for a particular task.
Also, if the company uses a biometric attendance system like NCheck, there is no risk of buddy-punching, which enhances the overall security of the workplace.
As for on-site employees, checking into work with a biometric attendance system that requires a fingerprint scan or facial recognition will prove more efficient than signing a logbook or providing a paper badge.
The top 4 benefits of an employee management system:
- Staying accountable
Completing a full working day is important, yet the main focus should be diverted towards the results. Attendance management systems encourage employees to manage their time wisely and to stay responsible.
- Improving productivity
By looking at data from employee time clocks, employers can learn who works best in the mornings and who prefers afternoons. This way, tasks can be assigned based on these preferences, which might improve how much work gets done overall. Easier scheduling. Face-to-face interaction can be maximized with the help of attendance management systems, as managers can then determine the optimal days for in-person work.
- Flexible opportunities
Unforeseen circumstances can happen unexpectedly. Allowing your employees to clock in remotely due to an ailment or childcare needs can boost their morale and the company’s processes.
- Reinforced security
Employees should feel safe, yet not micromanaged. The platform or system you choose should employ rigorous security measures and adhere to the data privacy regulations. Employees should know their private information is secured from outside intrusion. Biometric markers are a great identifier that eliminates the need for passwords and gives access conveniently.
NCheck Biometric Attendance System for Your Office
NCheck biometric attendance system is beneficial for both the organization and the user. It provides accurate and reliable data that can later be used by the manager to calculate salaries and evaluate employee productivity. It can also reduce the number of issues that come with manual tasks, such as inconsistencies and discrepancies.
With NCheck, track your employees’ working hours hassle-free. Receive accurate reports for employee productivity evaluation that would help streamline task management. Available as both a cloud and an on-premises solution, NCheck can be tailored and deployed according to the needs and requirements of the enterprise.
Conclusion
The emergence of hybrid remote work has created some obstacles to tracking the attendance and workflows of employees. Thus, work badges and punch cards are no longer effective when it comes to hybrid workplaces.
Nevertheless, with the help of attendance management systems, businesses can track remote and on-site employees, which facilitates payroll calculation, task distribution, and overall productivity. NCheck offers a reliable biometric attendance solution that helps different workforces operate smoothly and efficiently.
