Streamlining Payroll with Integrated Time and Attendance
The processes of workplaces are greatly influenced by bank holidays and vacation days, sick and maternity leave, as well as other similar cases that can easily disrupt the work and the tasks of the administration. Thus, human resource management is the department that is required to tackle many different tasks and overcome managerial obstacles at once.
Managing the employees of mid-to-large enterprises can be daunting as there are many people to supervise. In addition, payroll processing can be a time-consuming and error-prone task, especially for companies with a large workforce or complex pay structures.
Manual timesheet entries, which have been seen as a traditional tracking method, may be unreliable due to human error and might take up a large part of administrative resources. Thus, the administrative staff must juggle between different tasks, which might diminish their attention to detail and the effectiveness of their work.
Fortunately, technological advancements offer an innovative solution: integrating Human Resource (HR) systems with biometric attendance systems. Merging these two systems provides automated time-tracking, which facilitates the payroll processes, prevents errors, and saves time for HR management.
Issues Regarding Manual Time Tracking
As it was mentioned previously, paper timesheets or spreadsheet-based systems are still being used by many businesses. The traditional means of employee time-tracking prove to be unreliable for several reasons. Such inaccuracies occur due to:
Manual Data Entry: It might be difficult for the employees to clock in or clock out at the right time, especially after a long day at work. Manually entering the data can put a strain on the HR staff, as they have to be very attentive to avoid typos, spelling mistakes, and other errors.
Buddy Punching: Staff might be prone to marking each other’s time cards, which would create fraudulent records.
Timesheet Misinterpretation: Reading different handwriting can be difficult and time-consuming, creating arguments and tension in the workplace. This could also result in delays regarding salary calculations.
These problems can lead to employee annoyance and possible legal repercussions if the staff members are not paid correctly and on time, in addition to increasing HR’s workload by requiring more tasks to be revised and corrected.
How integrated HR and biometric attendance systems automate time tracking
Employing a technologically advanced time-tracking system is the best way to combat all the issues we have drawn upon at the beginning of the article.
Biometric attendance systems are regarded as one of the best methods that guarantee secure and accurate employee time tracking. They use different biometric modalities, such as fingerprint, face, or iris, to provide the employees with a more convenient sign-in and sign-out process.
The combination of an HR system and a biometric attendance system can create a seamless workflow, which automates time-tracking and diminishes the need for the data to be added manually. The principles of a biometric attendance system can be narrowed down to these:
- Employee Registration
By providing their biometric and biographic data, employees are enrolled in the system.
- Time Tracking
The biometric attendance system is used by the employee to clock in at the start of the working day and clock out after the working day is over. Thus, the management no longer needs physical timesheets or printed work badges or cards.
- Automated Data Transfer
The information on the total work hours per employee is automatically transferred to the HR system, which grants the payroll manager simplified access to the whole data catalog.
- Payroll Processing
The HR system then processes the uploaded data to generate the payroll based on the pre-established schedules, pay rates, and any applicable overtime laws for the employees.
The Advantages of Integrating a Biometric Attendance System
Simplifying the payroll organization and tracking employee progress has numerous advantages for both the company and the administrative staff. Several advantages could be enumerated:
Improved Accuracy: Using biometric identifiers for employee sign-in ensures that they are doing it themselves, which helps to avoid the risk of buddy punching.
Less Errors and Paperwork: Automated data gathering and processing can prevent errors that are usually associated with manual data entry.
Real-Time Progress Management: The members of the HR department can track employee attendance in real-time; thus, this helps to provide feedback regarding overtime, the overall track record, and the current productivity of the employee.
Labor Law Compliance: Reducing manual calculations and implementing organized payroll processing ensures adherence to labor laws, meaning that salaries can be paid on time and hassle-free.
NCheck Biometric Attendance System for Fast and Secure Employee Management
If you’re still looking for a digital solution to alleviate the burden of human resource management, the NCheck Bio Attendance system could be the solution for you. Manage and track the working hours of your employees with ease and improve strategic company decisions.
Here are several reasons why the NCheck Bio Attendance System is for you:
Highly accurate and secure: The system utilizes biometric identifiers for the enrollment of the employees, which ensures fraud-preventive registration.
Hygienic and contactless: There is no need for work badges or printed identification documents to be shown or validated as the employees can sign in via face verification on their smartphones.
Cost-efficient: No special equipment is needed; the employees can sign in via NCheck’s proprietary app with just a few touches on their smartphones.
Accessible offline: Employee attendance can be monitored and recorded offline, so there’s no need to worry about losing precious working hours.
Convenient deployment: NCheck comes in a cloud and an on-premises solution, therefore, you can tailor the system according to the needs of your company.
NCheck integration with payroll systems
Choosing the right payroll provider can be tricky, but the NCheck Bio Attendance System can be integrated with two reliable payroll services – Quickbooks and Tally ERP.
The latter is an enterprise resource planning (ERP) system that helps to simplify business operations and improve productivity, while the former is popular accounting software that helps to easily manage the profits of your company and other financial operations.
Conclusion
As we have mentioned, human resource management and on-time salary payments can come with different challenges. Nevertheless, optimizing the attendance and payroll procedures proves to be effective both for the company and its employees.
With the NCheck Bio Attendance system and the advantages it offers, enterprises can monitor their employees hassle-free and provide secure and accurate payments on time.
