Usually, in an organization, employees have to meet their guest who are coming to the office or any other location. Depending on the situation, this meeting may happen inside office premises (in meeting room) or any other location. For this scenario, NCheck Visitor Management can be used to set up a meeting schedule at the meeting location. Visitors can book appointments for this schedule time slot, and employee can finish all meetings with visitors in a shorter time.
NCheck Visitor management system can be configured to send notifications on different events, for both employee and visitor. Such as notifying the employee when visitor checked in with the system. Then employee need to visit the specified location to meet the guest.
When using NCheck Visitor management system, employee can meet all visitors in shorter time period, because meeting visitors throughout the day is not practical, so employee may spend some dedicated time or their free time for that purpose. Also visitors can come and meet the employee, without been waiting in the office lobby area. So, both employee and visitor time is not wasted.
Employee: Define time scheduleEmployee may decide the time slot and place that he/she wish to meet visitors. Then from the system create a schedule according to that.
Visitor: Place an appointmentVisitors can check online and place an appointment to meet employee. Also if walk-in appointments allowed, visitor can place appointment from the registration kiosk.
Visitor: Check-in to the appointmentAfter entering the premises, visitor can check-in with the system with their appointment ID. System can be configured to use a generated ID or a physical ID such as government ID card.
Progress and concludingThe employee can come to meet visitors when notification is received. After the meeting, the visitor will check-out from the meeting place and the employee can mark the appointment as completed.
The NCheck Visitor Management system has a number of powerful features designed to provide convenient and secure experience for all visitors while reducing the visitor management complexity and burden on employees. Our system has many features including:
How does the NCheck Visitor Management system work for your Organization?
Both the Cloud based and On-Premise NCheck Visitor management systems have been designed to be easy to use for both the organization/workplace and the visitor. Simply register, download and configure the system around your requirements, define your visit schedules and allow visitors to make appointments via online or using registration kiosk.
Why choose the NCheck Visitor management System for your business?
Increase Visitor Satisfaction
The best way to satisfy a visitor is making their visit more productive. Reducing the time waste in queues and let them finish their job earliest are key factors that affecting visitor experience within the premises.
See who's inside
NCheck Visitor management system allows administrators to see how many visitors inside, by location and make appropriate plans to avoid congestion. For more convenience, customized reports can be scheduled to receive by e-mail.
Automatic access control
Each attendance or access device identifies the visitor and perform access control. Administrators can see the logs of visitor access and who has denied access with the face image. Custom actions can be configured from each device to perform additional functions, such as opening a door or starting an alarm.
Data and privacy
Visitor information is only accessible to authorized personnel within the organization, so all the personal and biometric information will be safe from intruders.
Quick and simple registration
Making an appointment should be a simple process, because all visitors are not good with apps/devices and having a dedicated person for appointment placements is an overhead for small organization. We have simplified this process by introducing online appointments and kiosk device for walk-in visitors.
Customizable visitor interface
Depending on the situation, data collected from visitor may change. In NCheck Visitor Management, we have included predefined scenarios for different use cases. In any case you need some change to the visitor info collection or including a custom logo etc, please contact us.
How to use the NCheck Visitor Management System
Cloud-Based Visitor Management System
Manage your visitor appointments with multiple locations. All you need to have several attendance or access devices registered to your Cloud visitor management system.
On-Premises Bio Attendance System
Prefer to keep your visitor data on-site? NCheck Visitor Management on-premise can manage appointments within the premises, or different offices that connected by WAN.
We are using this product for attendance purpose, it is designed in such a way that anyone can easily setup this for their organization. We are using Face recognition for authentication. Mobile app is also very useful for field force executives. It allows us to easily capture all our on-field executives, which help seamless payroll processing based on this data.
We are using this software in our school for taking attendance of staff and found very useful. This software register all our staff's detail and biometrics information quickly and we immediately started taking the attendance of our staff. We have been able track the absentee of our staff and late comers. We have been able to take the attendance report on daily basis very quickly without any trouble.